GENERAL INFORMATION

The University of Applied Sciences bfi Vienna takes part in the Microsoft programme „Office365 for educational institutions“.

Office 365 offers for students, employees and lecturers an e-mail and calendaring service, a platform for creating, editing and saving documents as well as services for real time communication and web conferences. The e-mail and calendar management continues for graduates from the UAS bfi Vienna (up to cancellation).

For further information on Office 365 please visit http://office.microsoft.com/en-us/academic/.

ACCESS TO THE OFFICE 365 PORTAL

In the Office365 portal (https://portal.microsoftonline.com) you can access all services that are available to you. There, you can also download recommended software for use, as well as change your account settings.

To log in enter your university e-mail address in the portal login page and switch to the password field which will soon disappear before a new log in window appears.

Login with your credentials:

Define region/language settings:

E-MAIL AND CALENDAR MANAGEMENT

For direct access to your email and calendar account go to https://mail.office365.com.

For configuring Outlook to use with your e-mail account log in the Office365 portal as described above, and click the "Settings" button on the right, then click "Options". On the right side you´ll see the button "Connect Outlook to this account". Now you´ll be forwarded to the official Microsoft App Help Site.

If you want to configure your mail client with SMTP, POP or IMAP, find the necessary settings under Settings – Options – Settings for POP or IMAP access... in your Office365 Webmail.

Alternatively, you can check your e-mails from your mobile phone. Find any information to configure your mobile phone in the Office365-Webmail under Settings - Options - Connect your mobile phone or device to your account.

Details on how to set up the e-mail forwarding service are provided here.

Please find instructions on how to import contacts here.

Please find instructions for calendar import (.csv) here.

SMARTPHONE INSTRUCTIONS

Instructions and settings for your mobile phone can be found here.

INSTANT MESSAGING, VOICE AND VIDEO CHAT (SKYPE FOR BUSINESS)

The software Skype for Business is available for students, employees and lecturers. Skype for Business is an extensive communication solution which enables access to functions like chats, voice and video calls, online meetings and web conferences (e.g. virtual classrooms)

Find further details on Skype for business features here.

For software download log in the Office 365 portal (mail.office365.com), click the cogwheel icon in the top right corner and select Office 365-Settings. To download the programme click Software in the menu.

ONEDRIVE FOR BUSINESS (WEB APPLICATION)

OneDrive for Business is your library for the university of applied sciences (UAS), where you file your documents and other files. Imagine OneDrive for Business as your university OneDrive. When you save your files on OneDrive for Business it is only you who can see them but – if you want – can share them with your colleagues or access them via your mobile devices. Your data are stored by SharePoint Online of the UAS bfi Wien.

Please find detailed instructions here.